Tandem Toastmasters Website Maintenance

Whenever you change a page, put the current date after "Most recent update:" at the bottom of the page.

If you add a new page, or add a new section to an existing page, add appropriate entries to the index (index-a-m.html and/or index-n-z.html.

• When a new member joins
• When a member leaves
• When a former member rejoins
• When a member earns or wins an award
• Every Week
• Every Month
• Every Six Months
• Every Year

When a New Member Joins

Create a web page for the new member:

1. Choose the file name of the new page. It must differ from the file names in the folders Members and Alumni. The first choice is Lastname.html (for example, Jones.html). The second choice is LastnameFirstinitial.html (for example, JonesR.html).
2. In the Members folder, open a current member's page.
3. Save the open page under the new file name.
4. In the new page, replace the current member's information with the new member's information. Keep the phone number and email address private unless the new member gives you written permission to publish them.
5. Save the new file.

Add the new member to:

• Members/members.html#alpha
• Members/members.html#chron
• CSP/ClubSuccessPlan.html
• CSP/CTMprogress.html or CSP/ATMprogress.html
• progress.html
• schedule.html
• This month's newswire (example: Newswires/2005/news0509.html#new)

When a Member Leaves

1. Move the member's web page from the Members folder to the Alumni folder.
2. Update:
• The member's web page (members' web pages differ from alumni's web pages at the top and bottom)
• Alumni/alumni.html
• Members/members.html#alpha
• Members/members.html#chron
• CSP/ClubSuccessPlan.html
• CSP/CTMprogress.html or CSP/ATMprogress.html
• progress.html
• schedule.html
• This month's newswire (example: Newswires/2005/news0505.html#lost)

When a Former Member Rejoins

1. Move the former member's web page from the Alumni folder to the Members folder.
2. Update:
• The returning member's web page (members' web pages differ from alumni's web pages at the top and bottom)
• Alumni/alumni.html
• Members/members.html#alpha
• Members/members.html#chron
• CSP/ClubSuccessPlan.html
• CSP/CTMprogress.html or CSP/ATMprogress.html
• progress.html
• schedule.html
• This month's newswire (example: Newswires/2005/news0509.html#new)

When a Member Earns or Wins an Award

Update:

• Member's own page
  • Add award after member's name (example: Members/Iswandhi.html)
  • Add award to award list (example: Members/Iswandhi.html#awards)

• CSP/ClubSuccessPlan.html
• CSP/CTMprogress.html and/or CSP/ATMprogress.html
• progress.html
• This month's newswire (example: Newswires/2005/news0504.html#awards)

Every Week

When you know the Toastmaster's name and the theme for the week's meeting, update:

• This month's newswire (example: Newswires/2005/news0504.html#themes)
• Toastmaster's own web page (example: Members/Ryall.html#themes)
• Themes/themes-date.html#0510
• Themes/themes-a-m.html and/or Themes/themes-n-z.html

After the week's meeting, update:

• This month's newswire
• Guests (example: Newswires/2005/news0509.html#guests)
• Speeches (example: Newswires/2005/news0509.html#speeches)
• Ribbons (example: Newswires/2005/news0509.html#ribbons)
• Speeches/speeches.html
• Ribbons/ribbons.html
• Speakers' own pages (example: Members/Ryall.html#speeches)
• Ribbon winners' own pages (example: Members/Ryall.html#ribbons)
• CTMprogress.html and/or ATMprogress.html
• progress.html
• progress.html#ByMember
• progress.html#ctm or progress.html#atmb or progress.html#atms
• schedule.html (delete this week's meeting)

Every month

After the last meeting of the month, update:

• homepage.html: Update "Latest Newswire."
• index-n-z.html: Update "Newswires" table.
• Last month's newswire: Uncomment the link to this month's newswire (at end of page).
• This month's newswire: Save as the name of next month's newswire and then delete all comments except the link to the next month's newswire.
• Next month's newswire: Replace this month's information with next month's information.

Send the URL of this month's newswire's to the TM distribution list.

Every Six Months

When you know the new officers' names, update:

• board.html
• officers.html
• Officer list at beginning of newswire for the beginning of the new term (example: Newswires/2005/news0510.html)
• Move asterisks from old officers' names to new officers' names in:
• Members/members.html#alpha
• schedule.html#alpha

If any members have not paid their dues, see When a Member Leaves.

Every Year

At the beginning of the year:

1. In the Newswires folder, create a new folder for the new year.
2. In the Ribbons folder:
1. Create a new file, ribbons-yyyy.html, for the previous year (example: Ribbons/ribbons-2004.html).
2. Move the previous year's data from Ribbons/ribbons.html to ribbons-yyyy.html. (Keep the H3 paragraphs that contain the names of the months -- you'll need them for the new year's data.)
3. Add the new year to the table at the beginning of >Ribbons/ribbons.html.
3. In the Speeches folder:
1. Create a new file, speeches-yyyy.html for the previous year (example: Speeches/speeches-2004.html).
2. Move the previous year's data from Speeches/speeches.html to speeches-yyyy.html. (Keep the H3 paragraphs that contain the names of the months -- you'll need them for the new year's data.)
3. Add the new year to the table at the beginning of >Speeches/speeches.html.
4. In the Themes folder:
1. Create a new file, themes-yyyy.html, for the previous year (example: Themes/themes-2004.html).
2. Move the previous year's data from Themes/themes-date.html to themes-yyyy.html. (Keep the H3 paragraphs that contain the names of the months -- you'll need them for the new year's data.)
3. Add the new year to the table at the beginning of Themes/themes-date.html.